Now Hiring: Administration & Communications Coordinator

Position:                      Administration and Communications Coordinator
Reports to:                  Rector
Job Type:                     Part-time, permanent. Working remotely.
Hours of Work:        20 hours/week.
Salary:                         $20-$25/hour plus benefits package

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QUALIFICATIONS

➢    Minimum 3 years’ relevant experience preferred

➢    Proficiency in Microsoft Office, PowerPoint, Excel and website management software

➢    Familiarity with a website platform such as SquareSpace will be an asset

➢    Basic accounting and bookkeeping skills

➢    Experience in volunteer management

➢    Excellent written, verbal and digital communication skills

➢    Able to communicate with compassion, sensitivity, discretion and confidentiality

➢    Ability to work independently, with limited supervision

➢     Ability and willingness to develop an understanding and support for the mission and purpose of saint benedict’s table

➢    Knowledge of the Anglican church structure and culture is an asset

➢    Completion of a Criminal Record Check with the City of Winnipeg Police Service is required.

➢    The successful candidate will be expected to familiarize her/himself with the “Building Healthy Communities” document prepared by the Diocese of Rupert’s Land.

KEY RESPONSIBILITIES:

1.     Managing Communications

➢    Acting as the communication hub of the parish, the administrator ensures communication is upheld between the church and congregants, between the diocese and the church, between executive and vestry, and between the wider community and the church.

➢    Serves as primary point of contact for callers, answering the phone, responding to queries in a timely manner, and forwarding calls as appropriate

➢    Managing sbt email (reading, responding, forwarding as appropriate)

➢    Creating and sending weekly online newsletter in collaboration with rector

2.     Coordination of Volunteers

➢     Recruiting, scheduling, and managing volunteers for Sunday services and special events

 3.     Managing sbt’s Online Presence

➢    Managing & building social media platforms for sbt

➢    Editing and uploading materials to church website (e.g., sermons, podcasts, calendar updates)

4.     Event Planning & Management

➢    Coordinating and setting up Zoom meetings for various groups

➢    Coordinating and maintaining church calendar with All Saints and other facility users

➢    Planning and managing larger events (e.g., AGM)

➢    Booking venues

➢    Set up and tear down of events

➢    Registering people for events

 5.     Administrative Duties

➢    Ordering and maintaining parish equipment and supplies

➢    Maintaining records (e.g., mailing addresses, the record book of baptisms, weddings and funeral)

➢    Developing a filing system and maintaining church files

➢    Writing and printing weekly song sheets

➢    Compiling and distributing meeting minutes, AGM reports, etc.

➢    Providing oversight to church calendar (e.g., ensuring no overlap in scheduling, tracking important dates and anniversaries, etc.)

➢    Managing subscription services

5. Financial Tasks

➢    With oversight from Treasurer, performing basic bookkeeping tasks, monthly bank reconciliations and monthly statements

➢    Depositing offerings

➢    Preparing monthly expense and mileage reports

➢    Distributing tax receipts

Other duties as assigned.

TO APPLY

Please submit a CV and cover letter to saint benedict’s table, c/o Andrew Coleman, by email at andrew@stbenedictstable.ca  Deadline for applications is September 23, 2024